There is no doubt that with this kind of control, many companies or families will avoid several embarrassing situations in their finances.
After all, accounts payable is the outflow of resources of your company and is related to fixed and various expenses such as rent, purchase of goods, payment for services, etc.
Accounts payable control is necessary for a company’s financial situation, as it enables it to organize expenses planned for the coming days, weeks, or months. Together with accounts receivable, it is the basis of cash flow.
In short over time, the accounts payable on the previous date should face the actual inflow and outflow of the current account. As well as this process is called bank reconciliation.
Why is an accounts payable spreadsheet important?
Ideally, you should define a person responsible in your company for the Free Accounts Payable Excel Spreadsheet. While on the one hand it is good that more people are involved and help remember accounts payable, on the other hand, someone needs to be committed to take care of it.
Whereas the saying goes that “a dog with two owners gets fat or starves to death”. Applying folk wisdom to this case, if two people have the assignment of bills to pay, double payment (if both decide to act) or late payment fines (if one leaves it to the other) can happen.
Recording all the information and keeping it up to date is fundamental for a more in-depth analysis of the company’s financial situation. The more data that is entered into the spreadsheet, the greater the decision making power of the person being analyzed, right?
A good option is to set aside a time in the late morning and at the end of the day. So the person responsible for the startup does not accumulate tasks and always keeps the spreadsheet up to date.
When we talk about small companies, the people responsible for making this control are the financial managers and even the entrepreneurs themselves, who by being in a strategic position can have a greater knowledge of all the company’s processes.