10 Essential Features of Fleet Control Worksheet 7.0

Contents

The Fleet Control Worksheet 7.0 is a vital management tool for fleet managers, offering features like dashboards for tracking kilometers and fuel efficiency, detailed registration for drivers and vehicles, document management, travel control, tire management, and maintenance scheduling, all aimed at enhancing operational efficiency and safety in fleet operations.

The Fleet Control Worksheet 7.0 is an essential tool for anyone involved in vehicle management. With features that streamline operations, it helps keep track of everything from maintenance schedules to fuel consumption. In this article, we’ll explore some of the most important aspects of this powerful spreadsheet that can help you manage your fleet more efficiently.

Initial Dashboards Overview

The Fleet Control Worksheet 7.0 comes equipped with a comprehensive set of initial dashboards that provide valuable insights into fleet performance. These dashboards are designed to help fleet managers monitor key metrics at a glance, ensuring that they can make informed decisions quickly.

KM by Driver: This dashboard section tracks the kilometers driven by each driver, allowing you to identify high-performing drivers and those who may need additional training or support.
KM per Vehicle: This feature provides a breakdown of kilometers driven by each vehicle, helping you assess vehicle usage and efficiency.
KM per Liter: Understanding fuel efficiency is crucial for cost management. This metric calculates how many kilometers are driven per liter of fuel, enabling you to spot trends in fuel consumption.
KM per Trip: This dashboard tracks the distance covered on each trip, providing insights into travel patterns and helping optimize routing.
Average Consumption per Vehicle: This metric calculates the average fuel consumption for each vehicle, allowing you to identify which vehicles may require maintenance or replacement.
Average Consumption per Driver: Similar to the vehicle metric, this feature allows you to analyze fuel consumption on a per-driver basis, helping you identify any discrepancies in driving habits.
Total General, Preventive and Corrective Maintenance: This section summarizes all maintenance activities, categorizing them into general, preventive, and corrective types, which helps in planning future maintenance schedules.
Maintenance Cost Average: Here, you can view the average costs associated with maintenance, providing a clear picture of your fleet’s operational expenses.
Total cost of Mechanical and Electrical Maintenance: This dashboard helps you track the total expenses incurred for mechanical and electrical repairs, aiding in budget management.
Total Tire Maintenance Cost: Keeping track of tire-related expenses is essential for fleet safety and efficiency. This feature provides an overview of all tire maintenance costs.
Total Lubricant Cost: Similar to tire maintenance, this section helps you monitor lubricant expenses, ensuring that your fleet remains in optimal condition.
Average cost of Mechanical and Electrical Maintenance: This metric provides insights into the average costs associated with mechanical and electrical repairs, helping you identify cost-saving opportunities.
Average Tire Maintenance Cost: Understanding the average cost of tire maintenance can help you make better purchasing decisions regarding tire replacements.
Vehicles in Transit: This feature allows you to keep track of which vehicles are currently on the road, providing real-time updates on your fleet’s status.
Tires in Transit: Similar to vehicles, this section tracks tires that are currently in use, ensuring you know the status of all fleet components.
Delayed Vehicle Documents: This dashboard feature alerts you to any vehicle documents that are overdue or need renewal, helping you stay compliant with regulations.
Delayed Driver Documents: Just like vehicle documents, this feature tracks any driver documents that are overdue, ensuring that all drivers remain compliant.
Delayed Preventive Maintenance: This section highlights any scheduled preventive maintenance that has been delayed, allowing you to prioritize necessary maintenance tasks.
Total Cost Versus Shipping: This feature compares total operational costs against shipping revenues, helping you gauge the profitability of your fleet operations.
Fuel, Maintenance and Other Costs: Finally, this dashboard aggregates all costs related to fuel, maintenance, and other operational expenses, providing a holistic view of your fleet’s financial performance.

These initial dashboards are designed to give you a clear and concise overview of your fleet’s performance, helping you make data-driven decisions that can enhance efficiency and reduce costs.

Registration Features

The Fleet Control Worksheet 7.0 offers a robust registration features section that simplifies the process of managing critical information about your fleet. This section is designed to ensure that all necessary data is collected and organized efficiently, enabling fleet managers to maintain accurate records and streamline operations.

Registration Features

Driver Registration: This feature allows you to input detailed information for each driver, including their name, contact details, license information, and any certifications. Keeping this information organized helps ensure compliance and facilitates communication.
Vehicle Type Registration: Fleet managers can categorize vehicles by type, such as trucks, vans, or sedans. This categorization aids in tracking vehicle-specific metrics and maintenance needs.
Mechanical and Electrical Services Registry: Keeping track of all mechanical and electrical services performed on each vehicle is crucial for maintenance planning. This registry allows you to log service dates, types of services, and costs associated with each service.
Tree Service Registration: This feature enables you to maintain records of tree services related to fleet management, such as inspections or repairs. It helps ensure that all necessary services are documented and scheduled.
Lubricant Services Register: Keeping track of lubricant services is essential for vehicle maintenance. This register allows you to document lubricant types used, service dates, and associated costs, ensuring that your vehicles operate smoothly.
Register of Workshops and Suppliers: This feature allows you to maintain a list of trusted workshops and suppliers for vehicle repairs and parts. Having this information readily available can expedite the maintenance process and ensure quality service.
Expenditure Type Register: This section helps you categorize and track different types of expenditures related to fleet operations, such as fuel, maintenance, and repairs. This categorization aids in budgeting and financial analysis.
Refueling Station Registration: Keeping a record of refueling stations used by your fleet can help in monitoring fuel expenses and optimizing refueling strategies.
Fuel Type Register: This feature allows you to document the types of fuel used by each vehicle, which can be useful for cost analysis and compliance with environmental regulations.

These registration features are designed to provide comprehensive oversight of your fleet’s operations, ensuring that all necessary information is captured and easily accessible. By utilizing these features, fleet managers can enhance efficiency, improve record-keeping, and support better decision-making.

Document Management

The Fleet Control Worksheet 7.0 includes a dedicated document management feature that streamlines the organization and tracking of essential documents related to your fleet. Effective document management is crucial for maintaining compliance, ensuring safety, and optimizing fleet operations.

Driver Document Control: This feature allows fleet managers to keep track of all necessary documents for each driver, including licenses, certifications, and medical records. By organizing these documents, you can easily verify compliance and ensure that all drivers meet the required standards.

Vehicle Document Control: Similar to driver documents, this section enables you to manage all vehicle-related documents, such as registration papers, insurance policies, and inspection certificates. Keeping these documents organized helps ensure that your fleet remains compliant with local regulations.

With the document management feature in Fleet Control Worksheet 7.0, you can easily access and update all necessary documentation, reducing the risk of missing important deadlines or compliance issues. This organized approach not only enhances operational efficiency but also contributes to the overall safety and reliability of your fleet.

Travel Control Capabilities

The Fleet Control Worksheet 7.0 offers advanced travel control capabilities that help fleet managers efficiently monitor and manage all aspects of travel related to their vehicles and drivers. This feature is essential for optimizing routes, reducing costs, and ensuring timely deliveries.

Travel Control Capabilities

Cargo Control Linked to Trips: This capability allows you to link specific cargo to each trip, providing a clear overview of what is being transported. This helps in tracking cargo status and ensuring that all shipments are accounted for.
Vehicle Control: Fleet managers can easily monitor which vehicles are assigned to specific trips. This feature provides real-time updates on vehicle availability, helping to optimize fleet utilization and reduce downtime.
Driver Control: This section allows you to manage and track which drivers are assigned to each trip. By maintaining detailed records of driver assignments, you can ensure that all trips are covered and that drivers are not overworked.
Supply Control: This capability helps manage the supplies needed for each trip, including fuel, food, and other essentials. By tracking supplies, fleet managers can ensure that drivers are adequately equipped for their journeys.
Control of All Travel Expenses: The travel control feature includes a comprehensive overview of all expenses incurred during trips. This includes fuel costs, tolls, and any other expenses, allowing for better budgeting and financial analysis.

Overall, the travel control capabilities of Fleet Control Worksheet 7.0 provide fleet managers with the tools they need to monitor and optimize travel operations effectively. By utilizing these features, you can enhance efficiency, reduce costs, and improve service delivery.

Tire Control System

The Fleet Control Worksheet 7.0 includes a comprehensive tire control system designed to help fleet managers efficiently monitor and maintain tire health across all vehicles. Proper tire management is crucial for ensuring safety, optimizing performance, and reducing costs associated with tire replacements and repairs.

Tire Control System

Identification for Each Tire: This feature allows you to assign a unique identifier to each tire, making it easy to track its usage history, maintenance, and performance. By having detailed records, you can make informed decisions about tire replacements and rotations.
Tire Change Schedule by KM: The tire control system includes a scheduling feature that prompts fleet managers when tires need to be changed based on the kilometers driven. This proactive approach helps prevent tire-related issues and ensures that all vehicles are operating with optimal tire conditions.
Signal of How Much KM is Left to Change the Tire: This capability provides real-time updates on the remaining kilometers before a tire change is recommended. By monitoring this data, fleet managers can plan maintenance schedules more effectively and avoid unexpected tire failures.
Status per Action: The tire control system allows you to track the status of each tire based on specific actions, such as allocation to a vehicle, removal from a vehicle, scrapping, or maintenance. This feature ensures that all tires are accounted for and that the appropriate actions are taken promptly.

By utilizing the tire control system in Fleet Control Worksheet 7.0, fleet managers can enhance safety, improve vehicle performance, and reduce costs associated with tire maintenance. This system is an essential tool for maintaining the overall health of your fleet and ensuring efficient operations.

Maintenance Control Features

The Fleet Control Worksheet 7.0 offers robust maintenance control features that are essential for keeping your fleet in optimal condition. These features help fleet managers schedule, track, and manage all maintenance activities effectively, ensuring vehicles remain safe and reliable.

Maintenance Control Features

Corrective and Preventive Maintenance Type: This feature allows you to categorize maintenance activities into corrective (repairs after issues arise) and preventive (scheduled maintenance to avoid issues). By distinguishing between the two, you can better allocate resources and plan maintenance schedules.
Maintenance by Vehicle: Fleet managers can track maintenance activities on a per-vehicle basis. This feature provides insights into each vehicle’s maintenance history, helping to identify patterns and potential issues before they become serious problems.
Maintenance by Mechanical and Electrical Type, Tire and Lubricants: This capability allows you to categorize maintenance based on the type of service performed, whether mechanical, electrical, tire-related, or lubricant services. By organizing maintenance activities in this way, you can ensure that all aspects of vehicle care are addressed.
Maintenance Cost: This feature tracks the costs associated with each maintenance activity, providing a clear overview of how much is being spent on vehicle upkeep. This financial insight helps in budgeting and identifying areas where costs can be reduced.
Preventive Maintenance Schedule: The worksheet allows you to set up a preventive maintenance schedule for each vehicle. This proactive approach helps ensure that maintenance tasks are performed regularly, reducing the likelihood of unexpected breakdowns and extending the lifespan of your fleet.
Preventive Maintenance Signal: This feature provides alerts and reminders for upcoming preventive maintenance tasks based on the schedule you set. By receiving timely notifications, fleet managers can ensure that maintenance is performed on time, keeping vehicles in peak condition.
Status by: The maintenance control system allows you to track the status of maintenance tasks as scheduled, accomplished, or delayed. This visibility helps fleet managers prioritize tasks and address any delays promptly to minimize downtime.

With these maintenance control features, the Fleet Control Worksheet 7.0 empowers fleet managers to maintain a well-functioning fleet while optimizing costs and ensuring safety. By implementing a structured maintenance approach, you can enhance the reliability and longevity of your vehicles.

Conclusion

In summary, the Fleet Control Worksheet 7.0 is an invaluable tool for fleet managers seeking to optimize their operations.

With its comprehensive features covering initial dashboards, registration, document management, travel control, tire management, and maintenance control, this worksheet provides a holistic approach to fleet management.

By utilizing these features, fleet managers can enhance efficiency, reduce operational costs, and ensure compliance with regulations.

The ability to track and analyze critical metrics allows for informed decision-making, ultimately leading to improved vehicle performance and safety.

Investing in the Fleet Control Worksheet 7.0 not only streamlines processes but also empowers fleet managers to take better control of their operations, ensuring that every vehicle and driver is managed effectively.

This proactive approach to fleet management will undoubtedly yield long-term benefits and a more sustainable operation.

FAQ – Frequently Asked Questions about Fleet Control Worksheet 7.0

What is the Fleet Control Worksheet 7.0?

The Fleet Control Worksheet 7.0 is a comprehensive spreadsheet tool designed to help fleet managers track and manage various aspects of vehicle operations, including maintenance, travel, tire control, and driver information.

How can I track maintenance activities with the worksheet?

The worksheet allows you to categorize maintenance activities as corrective or preventive, track them by vehicle, and monitor costs associated with each maintenance task.

Is it possible to manage driver information in the worksheet?

Yes, the Fleet Control Worksheet 7.0 includes features for driver registration, allowing you to maintain detailed records of each driver’s information, certifications, and documents.

What features does the tire control system include?

The tire control system includes tire identification, a change schedule based on kilometers driven, tracking of remaining kilometers before change, and status management for actions related to each tire.

Can I analyze travel expenses using the worksheet?

Absolutely! The worksheet provides features to track all travel expenses, including fuel costs, tolls, and other related expenses, helping you manage your budget effectively.